Facilities Management

TM2 Facilities & Facility Spaces encompasses more than just buildings, it includes any accountable entity, regardless of its nature and regardless of whether it’s vertical or horizontal. In this sense, TM2 Facilities can include such diverse facilities as architectural displays, tennis courts, roads, sidewalks, curbs, flag poles, antenna systems, traffic lights, etc. The Facilities module can even be used to identify individual trees, if necessary, on historic or architecturally significant installations.

With the TM2 Facilities capabilities, it’s possible to: 

  • Create Facility records for buildings, infrastructure components, or any physical entity
  • Identify tenants or owners for each Facility record and track space allocation and utilization
  • Show utility usage and utility reimbursement factors down to the tenant and room level
  • Maintain organization codes and mailing lists
  • Maintain construction data down to the “room” level; i.e., what ceilings or walls in what rooms contain asbestos
  • Maintain critical real property data, including:
    • Map Codes
    • Work Zones
    • Condition Codes
    • Disposal Data
    • Area Availability/Usage
    • Track lease dates, rent payments, and projected rent adjustments

Facility data is integrated with Service Orders, Work Orders, RWP, and Projects and Contracts modules. When the Service Call Desk takes a Service Request, the Service Order program accesses the Facility data. Associated Facility and Facility Space data is available and automatically entered. The Service Order, Work Order, RWP, and Projects and Contracts programs automatically load data from the Real Property file, including the facility name, the Facility POCs name and phone number, and the Facility Category. From the Service/Work Order, RWP, and Contracts and Projects programs, Users can access for that facility (as well as for any other facility): detailed facility data; other Service/Work Orders; scheduled RWP requirements; Projects and Contracts; and Equipment records.

Map Codes and Work Zone data can be used to schedule Work Order accomplishment by area, minimizing travel requirements. The Facility functional POC can enter memos in a text block that appear on Service Orders and Work Orders.; for example, that a Facility is scheduled for disposal and to accept only emergency work, or that a conference is scheduled for a particular week and to postpone routine work (especially noisy work).Work in rooms containing hazardous materials can be identified for Service/Work Orders so that the shops can take precautionary measures.